Workday Financial Transaction Guidance

Financial Reports are now accessible on a central portal to increase visibility and usability with common navigation and toolbar elements which are detailed in the Navigating Financial Web Reports documentation.

Allocation Details

• Allocation Details Resources – Links to documentation and other resources
• Allocations Details Report – Provides allocation amounts for salaried employees that can be viewed by EID, account number, and unit

Detailed Account Balances (GB2)

Note: Requires GB2 access

• Detailed Account Balances (GB2) Report Overview – Details features available for GB2 account balance reports
• GB2 Report - Provides detailed account balance information

Fringe Year Over Year

• Fringe Year Over Year Overview - Details Year Over Year Report features, including encumbrances
• Year Over Year Comparison Report – Provides salary and fringe expenditure activity balances at the sub-account level for the current and past three fiscal years

Fringe Single Year

• Fringe Single Fiscal Year Overview – Details the Single Fiscal Year Report features, including encumbrances
• Fringe Single Fiscal Year Report – Provides salary and fringe expenditure activity balances at the sub-account level

Stopgap Accounts

• Stopgap Accounts Report Overview – Details the Stopgap Accounts Report features
• Stopgap Accounts Report – Provides salary expenditure transaction activity on stopgap accounts, excluding encumbrances
• Processing a Cost Transfer for Activity on a Stopgap Account – Instructional information for processing a cost transfer after you’ve determined what caused the charges to a Stopgap Account
• Determining the Cause of Unexpected Stopgap Account Activity – Instructional information for troubleshooting charges on a Stopgap Account

Encumbrances

• Overview of Encumbrances with Workday HCM – Diagram of the flow of financial transactions between Workday and DEFINE related to encumbrances
• Differences Between Encumbrances with Workday and Encumbrances Before Workday – Describes encumbrance calculations in Workday and how encumbrances verses were calculated in the legacy system, pre-Workday
• New Encumbrance Issue in FY 19/20 – Describes issue and provides examples of additional encumbrance and disencumbrances transaction related to retroactive transactions impacting period between 9/1/2019 through 8/31/2020 and accounting
• Issues Related to Encumbrances – Synopsis of open and fixed issues related to encumbrances and the bridge between Workday HCM/Payroll and the mainframe legacy financial system, DEFINE
• Guidance for Costing Compensation Plans with Mid-month End Dates – Describes the issues and examples of mitigation options demonstrated in the scenarios spreadsheet (linked below)
• Updated Mid-Month Encumbrance Issue Scenarios – Spreadsheet companion to the mid-month end date guidance document (linked above), which provides Workday data entry examples for mitigation options

Retro-Active Costing Changes

• Guidance for Prior Year Funding Changes - Advice for processing prior-year changes in Workday regarding the risks and impact considerations and unchanged retro cost transfer information