HBP Part 10.3.6. Types of Service Centers

Handbook of Business Procedures

Date published: June 19, 2012
Last revised: March 29, 2019
Issued by: Federal Reporting

10.3.6. TYPES OF SERVICE CENTERS

A. Introduction

The type of activity the center provides in conjunction with the annual revenue generated determines the review basis. For existing centers, units can identify an account’s review basis by locating the report code within the *DEFINE CA3 screen. The table below shows the annual revenue thresholds per center type, and the *DEFINE CA3 report codes for each review basis.

   

Review Rate by Annual Revenue Threshold and
Associated *DEFINE CA3 Report Code

Type

Definition

Department Self-Certification

Biennial Rate Review

Triennial Rate Review

Analytical

Ongoing activity providing goods or services to internal or external users. Services provided are analytical and support research projects.

Up to $50,000
(ANL)

$50,000.01 - $250,000
(ANL-2)

Greater than $250,000
(ANL-3)

Administrative

Ongoing activity providing goods or services to internal or external users. Services provided are administrative in nature.

Up to $50,000
(ADM)

$50,000.01 - $250,000
(ADM-2)

Greater than $250,000
(ADM-3)

Institutional

Ongoing activity providing goods or services to internal and external users. University departments generally are not able to decline services, such as telecom services. Services are differentiated between core  and noncore (billable) services.

Not Applicable

Up to $250,000
(INS-2)

Greater than $250,000
(INS-3)

Specialized Service Facility

Ongoing activity providing goods and services to internal and external users. Involves the use of highly complex or specialized facilities not readily available from a for-profit entity.

Not Applicable

Greater than $1,000,000
(SSF-2)

Not Applicable

Clearing (CLEAR) and Pass-Through (PSTHR) account types are included in the 18-account fund group, but are not considered centers and are not subject to the same revenue thresholds or rate review requirements. These accounts are still subject to annual balance and budget reviews.

B. Activities Not Included as Service Centers

  • Conference and workshop
  • Academic advising
  • Lease costs
  • Food services
  • Parking
  • Clubs/ organizations

 

 

Part 10. Costing - Table of Contents