Handbook of Business Procedures

7.6. FEDERAL PURCHASING GUIDELINES - GENERAL INFORMATION

A. Introduction

All federally funded purchases made by The University of Texas at Austin are made in accordance with applicable federal rules and regulations. In addition to departmental approval, these purchases generally require approval from the Office of Sponsored Projects.

B. Additional Terms and Conditions for Orders Purchased with Federal Contract or Grant Funds

Appropriate terms and conditions are dependent upon the dollar amount of the purchase and whether the purchase order is issued as a subcontract under a U.S. Government Prime Contract or uses federal grant funds.

• Purchase Orders Issued as Subcontracts Under a U.S. Government Prime Contract
  
  
  
  If a purchase order is issued as a subcontract under a U.S. Government Prime Contract, additional provisions must be incorporated into the terms and conditions of the order. The dollar amount of the purchase determines which terms apply. For the terms and conditions, see the Handbook of Business Procedures, 7.11.4. University Terms and Conditions, Section II: Government Subcontract Provisions.
  
   
• Purchase Orders Using Federal Grant Funds
  
  
  
  If a purchase order uses federal grant funds as full or partial payment, additional provisions must be incorporated into the terms and conditions of the order. The dollar amount of the purchase determines which terms apply. For the terms and conditions, see the Handbook of Business Procedures, 7.11.4. University Terms and Conditions, Section III: Federal Grant Provisions.

C. Resources

• Federal Funds Cost Justification Worksheet
• Handbook of Business Procedures, 7.11.4. University Terms and Conditions
• Office of Sponsored Projects
• Federal Acquisition Regulation (FAR)
• Central Contractor Registration
• U.S. General Services Administration
• Dynamic Small Business Search (DSBS)
• American Recovery and Reinvestment Act – ARRA
• Federal Funding Accountability and Transparency Act (FFATA)
• U.S. Office of Management and Budget
• U.S. Office of Management and Budget (OMB) Circular A-110, 45 Cost and Price Analysis

Part 7. Purchasing - Table of Contents