AFM News

Payroll Services Works with Human Resources on Transition to Updated Benefits Portal

May 21, 2020

The My UT Benefits portal, which is managed by the UT System Office of Employee Benefits, was recently updated with a new look and additional features. Insurance coverage for employees will no longer be viewable in Workday, and has been relocated to the benefits portal. Payroll Services and Human Resources will continue to work together to ensure insurance is applied correctly with this transition.

Microsoft Teams as a Communication Tool During Social Distancing

May 21, 2020

As we continue to work from home during social distancing, we would like to remind everyone that Accounting and Financial Management is available via Microsoft Teams during this time. Microsoft Teams is not only a great way to quickly chat and engage with your co-workers, but can also be used to share and collaborate on files when in-person communication isn’t possible.

Student Accounts Receivable Collaborates With Other Offices to Aid Students During COVID-19

May 19, 2020

As the University continues to deal with the effects of COVID-19, Student Accounts Receivable has increased efforts to help students during this time. Recent changes include ignoring all financial bars to allow students to register for summer and fall 2020 semesters, reducing the interest of student loans initiated in spring of 2020 to zero percent and facilitating the process of CARES Act and Student Emergency Services payments going directly to students.

Updated Office Hours for Accounting and Financial Management

April 16, 2020

The Accounting and Financial Management portfolio has updated its office hours.

Accounting and Financial Management

  • For assistance with issues regarding Accounting, please email during normal business hours (8:30 a.m. – 4:30 p.m.). Phones are being actively monitored during the times listed below.


Phone Number: 512-471-3723 (Phone Hours: Monday, Wednesday and Friday, 9 a.m. – 2 p.m.) 

Add “COVID” to COVID-19 Related Vouchers

April 16, 2020

As stated in the previous newsletter, the University must track expenses and losses related to COVID-19 for state reporting, FEMA, and insurance purposes. In order to track these expenses, add “COVID” to vouches that are related to COVID-19 to each transaction line not just the voucher description. This includes all additional communication expenses, reimbursements, waived fees, additional supplies, etc. If you have any questions, please contact Madison Leach at m.leach@austin.ute

eBITS’ Workday Newsletter Changing Name and Focus to Better Serve UT

April 15, 2020

During the month of April, eBITS will transition its Workday Newsletter for HR/Payroll system users into the askUS Newsletter. The askUS Newsletter will continue to share news about UT’s HR/Payroll system (Workday), but will now serve more users across the university by including news and information about other financial and administrative systems as well. Current subscribers to the Workday Newsletter will automatically receive the askUS Newsletter.

Changes to askUS Help Desk Form Submissions

April 15, 2020

To support the UT community’s efforts to implement social distancing and remote work, eBITS is temporarily changing the process for submitting askUS Help Desk requests and signature processes. These requests and processes often require that forms be printed, signed, and scanned before being submitted to the askUS Help Desk; However, we recognize employees working remotely may not have access to a printer or scanner. To address this issue, eBITS is temporarily accepting emails instead of forms, where applicable, and waiving the signature requirement.

AFM Newsletter for March 19, 2020

March 19, 2020

In This Issue:

  • Accounting and Financial Management Guidance and Updates
  • Announcement Regarding Vouchers Related to COVID-19
  • Temporary Changes to Mainframe Printing
  • In Case You Missed It: Upcoming Financial Systems Training Revealed (Updated Schedule)
  • Submit Newsletter Feedback and Article Suggestions to

Accounting and Financial Management Guidance and Updates