AFM News

AFM Newsletter for August 15, 2019

Aug. 15, 2019

In This Issue:

  • New Stopgap Account Guidance Available Online
  • Encumbrance Availability Update for 2019-20
  • In Case You Missed It: Fiscal Year 18-19 Voucher Processing Deadlines
  • Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu

New Stopgap Account Guidance Available Online

Encumbrance Availability Update for 2019-20

Aug. 13, 2019

In the past, encumbrances for the new fiscal year salary and fringe were posted separately to DEFINE, with salary posting in late August followed by fringe in early October. Going forward, Workday will post both salary and fringe encumbrance information for the full fiscal year to DEFINE in early September. For 2019-20, this information will be available for review by Colleges, School, and Units (CSUs) on September 6, 2019.

AFM Newsletter for July 18, 2019

July 18, 2019

In This Issue:

  • Fiscal Year 18-19 Voucher Processing Deadlines Revealed
  • In Case You Missed It: Enhancements Added to Transaction Listings in FRMS
  • Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu

Fiscal Year 18-19 Voucher Processing Deadlines Revealed

Fiscal Year 18-19 Voucher Processing Deadlines Revealed

July 18, 2019

The fiscal year 2018-2019 voucher processing deadlines have been established. This includes payment vouchers, cash receipts, departmental entries and many more. It is encouraged to process documents as early as possible to avoid the year-end rush.
 

Enhancements Added to Transaction Listings in FRMS

June 19, 2019

Two new search methods have been added to the “Transaction Listings” in FRMS. You can now view transactions by budget group and unit code with object codes being optional. Both options can be found under the “Show transaction by” drop-down menu on the Transaction Listings page.
 

AFM Newsletter for June 6, 2019

June 6, 2019

 

In This Issue:

  • Encumbrance Documentation Provides Guidance on the Process, Issues, and Solutions
  • New Guidance Page on the AFM Website Hosts Newly Developed Training and Resources
  • Cost Center Manager Can Now Update Costing Allocations for Past Positions in Workday
  • Related AFM News Blogs on Training for the GB2 and Year Over Year Web Screens

 

 

Cost Center Managers Can Now Update Costing Allocations for Past Positions

May 24, 2019

Cost Center Managers (CCMs) now have the ability to update costing allocations in Workday for past positions as needed without the need to coordinate with other departments to provide access. 

This decision was made by the Workday Financial Transaction Steering Committee in response to user requests to allow CCMs the ability to update costing allocations for past positions after an employee has moved on to another university unit, retired, separated, or their assignment has ended.

New Training Focuses on the Year Over Year Comparison Web Version

May 21, 2019

You can now look up the “Salary and Fringe Balances Per Sub-Account – Year Over Year Comparison” online via FRMS (requires GB2 view access). This report shows salary and fringe expenditure activity balances at the sub-account level for the current and past three fiscal years. In order to get as detailed of a report as possible, it is recommended to run the report for a closed month as it will provide an accurate comparison of all four fiscal years.