AFM News

AFM Newsletter for March 19, 2020

March 19, 2020

In This Issue:

  • Accounting and Financial Management Guidance and Updates
  • Announcement Regarding Vouchers Related to COVID-19
  • Temporary Changes to Mainframe Printing
  • In Case You Missed It: Upcoming Financial Systems Training Revealed (Updated Schedule)
  • Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu

Accounting and Financial Management Guidance and Updates

Accounting and Financial Management Guidance and Updates

March 19, 2020

In an effort to follow recommended social distancing guidelines, Accounting and Financial Management is working remotely with limited on-site services. The Main Building will be locked until further notice so any interactions will be by appointment only. Below are a few key updates regarding AFM operations:

Accounting and Financial Management (Main 132):

Temporary Changes to Mainframe Printing

March 19, 2020

In their March 15 Operations Update, Document Solutions communicated that they would be operating with only essential personnel and will have to reduce some services as a result. Mainframe printing will continue as usual, however, delivery of the printouts to campus locations will be limited.

Announcement Regarding Vouchers Related to COVID-19

March 18, 2020

AFM is looking to track expenses and losses related to COVID-19 for insurance purposes. This includes communication expenses, reimbursements, waived fees, additional supplies, etc. We ask that submitted vouchers related to COVID-19 include “COVID” in each transaction line and not just the voucher description. Madison Leach, a Financial Officer in AFM, will be leading this project and if you have any questions please contact her at m.leach@austin.utexas.edu.

2019 Tax Forms Now Available

Feb. 28, 2020

1099-MISC and 1042-S tax forms are now available to claim online for individuals with high assurance UT EIDs.

1099-MISC tax form reports miscellaneous payments to non-employee US residents and independent contractors. The 1042-S form reports scholarship, cash prize and other income payments to nonresident individuals. 

AFM Newsletter for February 13, 2020

Feb. 13, 2020

In This Issue:

  • Upcoming Financial Systems Training Revealed
  • Payment Options for CSUs Reviewed
  • Workday Financials Training Website Renamed to Job Costing
  • In Case You Missed It: New Allocation Details Tool Now Available
  • Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu

Upcoming Financial Systems Training Revealed

Workday Financials Training Website Renamed to Job Costing

Feb. 13, 2020

To prevent confusion with other UT systems, the Financials training page on the Workday website was renamed to Job Costing. The page also received edits to archive outdated material and highlight relevant material.

Payment Options for CSUs Reviewed

Feb. 12, 2020

A recent presentation to the Council of University Business Officers (CUBO) reviewed the options available to receive payments for events, sales, conferences and more. Payment options currently include cash and check, automated clearing house (ACH), wire transfers and credit cards.

The presentation focused on credit cards and their methods for acceptance which include the following:

Upcoming Financial Systems Training Revealed

Feb. 12, 2020

Accounting and Financial Management and Enterprise Business IT Solutions (eBITS) are facilitating a new series of Financial Systems Training. Each session will be held in the AVAYA Auditorium (POB 2.302) and will also be livestreamed. The class schedule is as follows:

AFM Newsletter for January 16, 2020

Jan. 16, 2020

In This Issue:

  • New Allocation Details Tool Now Available
  • 2019 Tax Forms Available Starting Late January
  • In Case You Missed It: Now’s the Time to Opt Out of Receiving Paper Tax Forms for 2019
  • Submit Newsletter Feedback and Article Suggestions to AFM@austin.utexas.edu

New Allocation Details Tool Now Available