Modernizing Financial Systems
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Project Details
The Financial System Modernization project focuses on implementing policy, procedure, and system changes needed to increase consistency in financial operations across campus and create the conditions for a successful future ERP implementation. Phase 1 began November 2023 and most activity will conclude December 31, 2024. Phase 2 will begin Fall 2024.
Project Objectives
- Enhance the *DEFINE financial system to optimize business operations.
- Improve business processes and policies.
- Increase data access, availability, and usability.
Project Working Group
Executive Sponsor: Vice President and Chief Financial Officer
Policy and Procedure Improvements: Financial and Administrative Services
Business Solutions: University Business Services (UBS)
Technical Support: Enterprise Technology; Enterprise Business IT Solutions (eBITS)
Consultation: Council of University Business Officers
Scope of Work
Area | Phase II Scope |
---|---|
Expanded use of UT Tracker & Enhancements |
|
Chart of Account Modernization |
|
Policy and Procedure Review |
|
Training |
|
SS1 Enhancement |
|
SS2 on the Web |
|
Financial Reporting Improvements |
|
Enhance eDOCs User Interface and add additional document types |
|
Request to Pay Lifecycle Transformation |
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Account Request Transformation |
|
Phase 1
Accomplishments to date include:
Request to Pay Lifecycle Transformation: Engaged with Huron to evaluate and expand Jaggaer for request to expense functionality.
Financials Policy and Processing Improvements: Addressing billing issues, standardizing report codes, and updating AUF and NACUBO codes.
Signature Desk Approval Improvement: Enhanced flexibility for signature approvals.
Updated Procurement Forms: Streamlined forms for various procurement needs, including noncompetitive purchases and emergency procurements.
UT Market Enhancements: Expanded functionality and new catalogs for easier campus purchases.
Unified Navigation Framework: Created a unified navigation framework across multiple financial applications.
UT Tracker Enhancements: *DEFINE integration implementation and new request form types (RTA and VP5).